Windows, files and foldersويندوز والملفات والمجلدات

The office runs on files

Letters, contracts, invoices, reports and presentations: almost all office work today is done on a computer. Small skills, such as naming a file well or using a formula, save hours every week and prevent costly mistakes.

In this course you will follow Dina, who has just joined the admin team at Umm Qasr Marine Services, a port agency serving ships at Umm Qasr. The office manager, Abbas, has asked her to help the team work faster and make fewer errors.

What you will learn

• Windows, files, folders and shortcuts
• The browser, email, cloud storage and backups
• Word: professional documents and letters
• Excel: clean tables, formulas and charts
• PowerPoint: clear presentations
• PDF, printing and staying secure

Ishtar Online Academy explainer.

Where the time goes

Dina asked the team to note what they were doing for two weeks. Nearly a third of their computer time went on looking for files: in email attachments, on desktops and on USB sticks. The same contract existed in five versions, and nobody was sure which was final.

The Windows desktop

The quickest way to open almost anything is to press the Windows key and start typing its name: an app, a file or a setting.

Folders everyone understands

1. Agree the structure as a team and write it down.
2. Keep work files in the shared folder, not on the desktop or in "Downloads".
3. Save attachments you need from email into the right folder straight away.
4. Move old years into an "Archive" folder instead of deleting them.

Naming files

A good name answers three questions: when, what, and which version. Avoid names like "final", "new" or "latest" on their own: there is always a newer one.

Shortcuts